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Education & Academia

Document Management for Schools, Colleges & Universities

Decades of student records, faculty files, and NAAC documents — digitized, indexed, and retrievable in seconds.

  • Student & alumni records digitized and searchable instantly
  • NAAC / NBA / NIRF accreditation evidence — organized automatically
  • Aadhaar eSign on certificates & QR-coded transcript issuance
  • Retention policies aligned to UGC & AICTE requirements
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📚 STUDENT RECORDS
NAAC Ready ✓Criteria-wise evidence
QR TranscriptsInstant verification
1 DayTranscript turnaround (was 5–15 days)
100%Audit-trail on every document action
AES-256Encryption on all stored records
ISO 27001 & ISO 27701Certified & DPDP Act 2023 aligned

Industry Pain Points

Key Challenges that Education Institutions Face

From crumbling paper archives to last-minute accreditation scrambles — these are the problems we eliminate.

01

Student Record Sprawl

Admission forms, mark sheets, and transcripts piling up across decades in physical cabinets.

02

Transcript Hunt

Alumni requests trigger multi-day paper searches across multiple departments and storage rooms.

03

Accreditation Pressure

NAAC, NBA, and NIRF demand evidence in defined formats — assembling it manually takes months.

04

Faculty File Fragmentation

Faculty records scattered across HR, accounts, and academic offices with no single source of truth.

05

Examination Archives

Answer scripts retained for years in damp, inaccessible storage — prone to damage and loss.

✓

Kleeto solves all of this

One searchable, secure, compliant repository — built for the Indian education sector.

How Kleeto Helps

One Repository for Your Entire Institution

Kleeto centralizes student, faculty, accreditation, and governance documents — with Aadhaar eSign, QR-coded transcript issuance, and retention policies aligned to UGC and AICTE rules.

🎓
Student & alumni records indexed by batch, program, or roll number
📋
NAAC / NBA evidence organized in exact criteria structure
✍️
Aadhaar eSign via NSDL-licensed Certifying Authority
🔍
QR-code transcript verification for third parties
⏰
Expiry alerts 30 / 60 / 90 days out for affiliations & contracts
📂 Document Repository
📄
Admission forms & mark sheets
🏛️
NAAC / NIRF evidence files
👩‍🏫
Faculty appointments & qualifications
📝
Examination scripts & evaluation records
🏢
Governing body minutes & AICTE / UGC filings
🤝
Society / trust & affiliation correspondence

Use Cases

How Institutions Use Kleeto

📥

Student Admission Digitization

Every admission form and supporting document indexed by batch and program — instantly retrievable.

🎓

Alumni Transcript Portal

Secure online requests issued with Aadhaar eSign and QR verification — turnaround under 1 day.

🏅

NAAC & NBA Cycle Prep

Evidence organized in the exact criteria structure regulators require — weeks, not months of prep.

👩‍🏫

Faculty File Management

Appointments, promotions, qualifications, and statutory compliance in one place — across departments.

📦

Examination Archive

Answer scripts and evaluation records retained per examination authority rules — never lost in damp storage again.

⚖️

Governance & Statutory Records

Board minutes, AICTE / UGC filings, society and trust documents — version-controlled and audit-ready.

Document Types

Every Document Your Institution Creates

Kleeto handles the complete document universe of schools, colleges, and universities.

Admission Forms Mark Sheets Transcripts Scholarship Records Attendance Sheets Examination Scripts Faculty Appointments Faculty Qualifications Statutory Employee Documents NAAC Evidence Files NBA Evidence Files NIRF Evidence Files Governing Body Minutes AICTE / UGC Submissions Society / Trust Filings Affiliating University Correspondence

Key Features

Built for Educational Institutions

🔎

Smart Indexing

Search by student name, roll number, batch, program, or any custom field — results in milliseconds.

✍️

Aadhaar eSign

Legally valid digital signatures via NSDL-licensed Certifying Authority — on certificates, contracts, and more.

📱

QR-Code Verification

Transcript authenticity verified by employers or universities in seconds — no calls to your office.

🔐

Role-Based Access

Principal, registrar, exam controller, HR — each person sees exactly what they need, nothing more.

🔔

Expiry Alerts

License, contract, and affiliation renewals tracked and flagged 30 / 60 / 90 days before expiry.

📦

Bulk Digitization

Legacy paper archives picked up, archival-quality scanned, and smart-indexed by our team at your campus.

Document Workflow

From Paper to Archived in 6 Steps

Every document moves through this six-stage flow — from physical pickup to long-term retention.

1

Capture

Physical pickup, scan, or digital upload

2

Index

Smart metadata tagging by student, batch, type

3

Store

AES-256 encrypted secure cloud storage

4

Retrieve

Instant keyword & metadata search

5

Share / eSign

QR transcripts & Aadhaar eSign issuance

6

Archive

Auto-retention per UGC / AICTE rules

Measurable Benefits

What Institutions See After Kleeto

📅

Transcript Turnaround

From 5–15 days down to under 1 day. Alumni get their verified documents instantly — without calling the registrar.

🏅

Accreditation Prep

From months of scrambling to a few weeks. Evidence is already organized in the exact structure NAAC and NBA require.

🏢

Storage Cost Savings

Physical archive rooms recovered for academic use — classrooms, labs, or offices instead of filing cabinets.

✅

Audit Confidence

UGC, AICTE, and NAAC inspections become one-click exports — no more last-minute paper hunts.

Compliance & Security

ISO 27001 & ISO 27701 Certified GDPR Compliant DPDP Act 2023 UGC Retention Aligned AICTE Guidelines AES-256 Encryption 2FA & IP Controls Full Audit Trails

FAQ

Common Questions from Education Teams

Everything you need to know before getting started with Kleeto for your institution.

Talk to an Expert

Academic records are typically retained permanently for transcript and verification purposes. Examination scripts are kept for 3 to 7 years per the examination authority's rules. Kleeto enforces these policies automatically.

Yes — Kleeto organizes evidence in the exact structure NAAC and NBA criteria require, making cycle submissions dramatically faster. Your team simply exports what inspectors need.

Alumni submit a verified request online. The institute issues the document with Aadhaar eSign and a QR-code stamp so employers or universities can verify authenticity instantly — no phone calls needed.

Yes — implementation includes physical pickup at your campus, archival-quality scanning, and smart indexing of legacy admission registers, faculty files, and examination records going back decades.

Get Started

Ready to Transform Your Institution's Documents?

Join universities, colleges, and schools that have already eliminated their paper backlogs with Kleeto.

Book My Demo Call Us Now
1 Day
Transcript turnaround
Weeks
Not months for NAAC prep

We are of the opinion that the best way to provide value to the consumer is to think creatively, customize their experience, and be open to new ideas.

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