Employee Onboarding Software

Employee onboarding that ends on day one — not day thirty.

Collect, verify, eSign, and archive every joining document in one secure system. New hires become productive faster while HR and compliance teams get a clean, audit-ready employee file from day zero.

Secure branded onboarding portal for candidates
Aadhaar, PAN, bank details, certificates, BGV, and statutory forms in one file
Legally valid Aadhaar eSign through NSDL-licensed CA partner
Complete employee file ready in under 48 hours

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🔐 ISO 27001

🛡️ ISO 27701

✓ GDPR Compliant

⚖️ DPDP Act

✓

48 hrscompliant file

Audit readyfrom day one

20M+HR files processed

48hrsOffer to compliant file

5+Fortune-listed clients

25+Inc.-listed clients

ISO27001 certified

What Kleeto does

Every joining document collected, verified, signed, and archived.

Digital pre-boarding

Candidates upload Aadhaar, PAN, certificates, Form 16, bank details, and ID proofs from any device through a secure branded portal.

Aadhaar eSign

Offer letters, employment contracts, NDAs, and confidentiality agreements are signed in minutes with full audit trails.

KYC and BGV linkage

Aadhaar verification, PAN validation, bank account checks, and BGV reports are linked directly to the employee file.

Statutory automation

PF nomination, ESIC declaration, gratuity nomination, Form 11, and state-specific forms are auto-populated and filed.

Centralized employee file

Every onboarding record lives in one searchable employee file that can grow across the full employee lifecycle.

Compliance dashboards

Track pending documents, probation dates, renewals, work permits, and compliance exceptions with automated reminders.

Workflow

From offer acceptance to a compliant employee file in under 48 hours.

A guided, auditable onboarding journey that keeps HR, the new hire, and compliance aligned at every stage.

→→→→→

Offer accepted

Candidate receives a personalized onboarding link and document checklist.

🔗Personalized link

Share a branded onboarding link instantly.

🗂️Document checklist

Role-wise joining documents are pre-configured.

👥Stakeholder alignment

HR and hiring manager stay in sync.

🔔Instant notifications

Candidate and HR receive live status alerts.

Document upload

Smart validation catches missing fields and incorrect submissions live.

🪪KYC documents

Aadhaar, PAN, bank proof, and ID uploads.

🎓Certificates

Education and prior-employment proofs collected.

✅Smart validation

Mandatory fields and file checks prevent errors.

📱Any-device upload

Candidates upload securely from mobile or desktop.

KYC and BGV

Aadhaar, PAN, and bank checks run alongside BGV provider workflows.

🆔Aadhaar verification

Confirm identity with linked KYC data.

💳PAN & bank checks

Validate tax and account details.

🛡️BGV integration

Background verification connects to the employee file.

📄Proof linkage

Reports stay attached to the same record.

eSign

Offer letter, contract, and NDA are eSigned through Aadhaar OTP.

📑Offer letter

Send and sign without printing or courier.

🔏Employment contract

Capture legally valid signatures in minutes.

🧾NDA workflow

Attach confidentiality documents to the file.

⏱️Faster completion

Move from accepted offer to signed pack quickly.

Statutory forms

PF, ESIC, gratuity, and state forms are auto-generated and filed.

🏛️PF & ESIC

Generate statutory records from profile data.

🎯Form automation

Populate required fields automatically.

🗃️State-wise compliance

Handle state-specific requirements correctly.

🖊️Digital filing

eSign and archive forms in the right register.

Day one ready

HR sees a green checklist and the employee file is audit-ready.

🟢Green checklist

Track every completed onboarding task.

📁Employee master file

All joining records live in one place.

⚡Day-one readiness

The new hire starts without paperwork delays.

🔍Audit ready

Retrieve every record in seconds when required.

Compliance backbone

Built for Indian onboarding compliance.

Kleeto works as the document and compliance layer underneath your existing HRMS. Your HRMS can continue running workflows, attendance, payroll, or FnF; Kleeto makes sure the records are verified, signed, searchable, retained, and defensible.

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Aadhaar eSign legality

Signatures are issued through an NSDL-licensed Certifying Authority partner with audit trails.

Multi-state statutory compliance

Generate the right statutory forms by work location instead of relying on manual HR memory.

DPDP and GDPR alignment

Employee personal data is handled with consent capture, retention controls, and data subject rights support.

HRMS integrations

Integrates with platforms such as Keka, Darwinbox, Zoho People, greytHR, and SAP SuccessFactors.

Why Kleeto

Built beyond standard HRMS document storage.

Capability	HRMS Module	Kleeto
Customization	Limited	Completely configurable and customizable.
Document repository depth	Basic file storage	Full DMS with audit trail
Aadhaar eSign	Often via third party	NSDL-licensed CA partner
Multi-state statutory forms	Limited	State-specific automation
Audit trail per document	Workflow-level only	Action-level on every file
Long-term archival	Tied to active license	Lifetime retention policies
Existing file digitization	Not offered	Included in implementation

Industries

Designed for high-volume, compliance-led HR operations.

NBFCs & BFSIHospitals & HealthcareManufacturingIT & ITeSRetail & DistributionMulti-location EnterprisesPharmaLegal & ProcurementShared ServicesCompliance-heavy Teams

FAQ

Frequently asked questions

Clear answers for HR, finance, legal, compliance, and operations teams.

Yes. Aadhaar eSign is legally recognized under Section 3A of the Information Technology Act 2000 when issued by a CCA-licensed Certifying Authority. Kleeto uses an NSDL-licensed CA partner.

Yes. Kleeto is designed to work as the document and compliance layer alongside leading HRMS platforms including Keka, Darwinbox, Zoho People, greytHR, and SAP SuccessFactors.

With digital pre-boarding, instant verification, and Aadhaar eSign, a new hire can move from offer acceptance to a complete employee file in under 48 hours. BGV timelines depend on the provider.

Yes. Kleeto generates state-specific statutory forms based on the employee work location and files them in the right employee record.

See Kleeto live

See Kleeto's onboarding flow live.

Show us your current onboarding checklist, the documents you collect, and the audits you face. We will show exactly where Kleeto saves HR time and reduces compliance panic.

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