E-Nomination

e-nomination getting completed in a blink

Help employees complete e-nomination with pre-filing KYC checks, guided filing, Aadhaar authentication support, HR dashboards, and long-term archival.

Pre-check UAN, Aadhaar linkage, and KYC readiness
Guide employees through EPF, EPS, gratuity, and group insurance nominations
Track filed, pending, blocked, and abandoned cases centrally
Archive nomination records in the employee file

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🔐 ISO 27001

🛡️ ISO 27701

✓ GDPR Compliant

⚖️ DPDP Act

✓

EPFOready

Familyprotected

20M+HR files processed

NSDLeSign partner

5+Fortune-listed clients

25+Inc.-listed clients

DPDPAct aligned

What Kleeto does

Turn e-nomination chasing into completion tracking within minutes.

Pre-filing KYC verification

Check UAN status, Aadhaar linkage, and KYC alignment before proceeding ahead.

Guided nomination filing

Walk employees through nominee details, share allocation, EPS nomination, and Aadhaar eSign.

Aadhaar eSign support

Enable Aadhaar OTP-based authentication through NSDL-licensed Certifying Authority partner workflows.

HR dashboard

Track every employee as filed, in progress, blocked on KYC, or not started.

Long-term archival

Archive filed nominations in the employee file under retention policies aligned with statutory requirements.

Multi-nomination flow

Handle EPF, EPS, gratuity Form F, and group insurance nominations in one family declaration journey.

Nomination workflow

From KYC readiness to archived nomination record.

Give employee a guided nomination journey that in turn gives HR real-time visibility into every completion status .

→→→→→

Pre-check KYC

Verify UAN activation, Aadhaar linkage, and profile match.

🆔UAN status

Check if the employee UAN is active.

🔗Aadhaar linkage

Confirm Aadhaar is linked correctly.

👤Profile match

Validate name, DOB, and personal details.

📱Mobile readiness

Ensure Aadhaar-linked OTP delivery can work.

Quick Resolutions

Use employer escalation workflows for KYC mismatch or UAN gaps.

📨Joint declarations

Start correction workflows quickly.

🧰Mismatch resolution

Handle KYC alignment before filing begins.

🏢HR escalation

Give HR visibility into blocked cases.

🔁Restart faster

Move employees back into the filing flow.

Guide employee

Employee enters nominee details through a guided flow.

👨‍👩‍👧Family details

Capture nominee information once.

📊Share allocation

Set percentage share across nominees.

🧠Guided interface

Simplify a confusing experience

📄Unified forms

Use one flow for EPF, EPS, and gratuity.

Authenticate

Employee completes Aadhaar OTP-based eSign authentication.

📲Aadhaar OTP

Complete identity verification securely.

✅Consent capture

Record user consent and signature events.

🧾EPS support

Handle pension nomination within the same journey.

🔒Legal validity

Use recognized digital authentication.

Track completion

HR dashboard updates filed, pending, blocked, or abandoned statuses.

🟢Filed status

See completed nominations instantly.

🟡In progress

Monitor active employees mid-process.

🔴Blocked cases

Highlight employees stuck on KYC or OTP issues.

🔔Reminder automation

Trigger follow-ups automatically.

Archive record

Final nomination proof is stored in the employee file.

📁Employee file

Save proof to the master HR repository.

⏳Retention support

Keep records ready for future claims.

🔍Quick retrieval

Find nomination files during inspections.

🛡️Defensible archive

Protect sensitive employee data and proof.

Why HR teams choose Kleeto

Kleeto gives convenience & visibility.

Capability	Manual / Govt aided Portal	Kleeto e-nomination
Customization	Limited	Completely configurable and customizable.
KYC pre-check	Employee discovers issues mid-filing	Resolved before they start
UAN activation support	Self-service	Guided with HR escalation
Completion tracking	None	Real-time HR dashboard
EPF + EPS + gratuity	Separate forms	Unified family declaration
Long-term archival	Not handled	Retention-policy enforced

Why it matters

Nomination records protect employees and employers.

Without a filed nomination, claim processing can be delayed when employees or families need support most. Low completion is also increasingly visible during labour audits and workforce compliance reviews.

KYC mismatches

Surface name, DOB, gender, or father name mismatches before filing starts.

UAN activation gaps

Identify inactive or unlinked UANs and route employees to guided correction.

OTP failures

Track employees stuck due to Aadhaar mobile or authentication issues.

Central visibility

HR sees completion, abandonment, and blockers in one dashboard.

Industries

For large and distributed workforces.

NBFCs & BFSIHospitals & HealthcareManufacturingIT & ITeSRetail & DistributionFactory WorkersContract WorkforceMulti-state EmployersFrontline TeamsShared Services

FAQ

Frequently asked questions

Clear answers for HR, finance, legal, compliance, and operations teams.

EPFO has made online e-nomination the standard process and strongly mandates it for members. Without it, claim processing for withdrawals, pension, and insurance payouts can be restricted.

An active Aadhaar-linked UAN, Aadhaar-verified KYC, and a working Aadhaar-linked mobile number for OTP authentication.

No. E-nomination filing requires the employee own Aadhaar OTP. Kleeto pre-validates KYC, guides the employee through every step, and tracks completion centrally.

Yes. Kleeto handles EPF, EPS, gratuity Form F, and group insurance nominations in one unified family declaration flow.

See Kleeto live

Help your employees with e-nomination

Show us your current e-nomination completion rate. We will show where Kleeto closes the gaps that keep employees stuck on the portal.

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